Free group trip itinerary template
A simple itinerary template for a retreat or group trip, with a three-day example filled in. Use it in Excel, Google Sheets or Numbers. It's free, with nothing to sign up for.
Using Google Sheets? Open a new sheet, then File, Import, Upload.
Seven columns, one row per item.
Day and date
"Day 1" is the first day of the trip. Add the real date beside it so guests can match it to their calendar.
Start and end time
Write times like 9:00 AM, in the trip's own local time. Leave the end time blank if there isn't one.
What, where and notes
What it is, where to meet, and anything guests should know or bring.
The example: a three-day retreat
Delete these rows and add your own.
| Day | Date | Start time | End time | What | Where | Notes |
|---|---|---|---|---|---|---|
| Day 1 | Fri 14 May 2027 | 3:00 PM | 5:00 PM | Arrivals and check-in | Main house | Keys are at the front desk. Your room is on the welcome sheet. |
| Day 1 | Fri 14 May 2027 | 5:30 PM | 6:30 PM | Welcome circle | The library | Meet the group and the team. |
| Day 1 | Fri 14 May 2027 | 7:00 PM | 8:30 PM | Welcome dinner | Dining room | Allergies? Tell us on the pre-trip form. |
| Day 2 | Sat 15 May 2027 | 7:30 AM | 8:15 AM | Gentle morning yoga | The studio | Mats are provided. All levels. |
| Day 2 | Sat 15 May 2027 | 8:30 AM | 9:30 AM | Breakfast | Dining room | |
| Day 2 | Sat 15 May 2027 | 10:00 AM | 12:00 PM | Morning workshop | The library | Bring a notebook and a pen. |
| Day 2 | Sat 15 May 2027 | 12:30 PM | 1:30 PM | Lunch | The garden | Moves to the dining room if it rains. |
| Day 2 | Sat 15 May 2027 | 2:00 PM | 5:00 PM | Guided hike (optional) | Meet at the front porch | Sturdy shoes, water and a layer. Or take the afternoon off. |
| Day 2 | Sat 15 May 2027 | 7:00 PM | 8:30 PM | Dinner | Dining room | |
| Day 2 | Sat 15 May 2027 | 8:30 PM | 9:30 PM | Fireside evening | The fire pit | Blankets in the basket by the door. |
| Day 3 | Sun 16 May 2027 | 7:30 AM | 8:15 AM | Morning walk | Meet at the front porch | About 3 km, flat. |
| Day 3 | Sun 16 May 2027 | 8:30 AM | 9:30 AM | Breakfast | Dining room | |
| Day 3 | Sun 16 May 2027 | 10:00 AM | 11:30 AM | Closing circle | The library | |
| Day 3 | Sun 16 May 2027 | 11:30 AM | Checkout | Main house | Leave keys at the front desk. | |
| Day 3 | Sun 16 May 2027 | 12:00 PM | Shuttle to the airport | Front drive | Book a flight that leaves mid-afternoon or later. |
Paste it straight into en route.
en route is the group travel app you give your guests. In the hosting team workspace, open your trip's schedule and bring in your itinerary: upload this file, or copy the rows and paste them in. Your guests get the whole schedule on their phones, in the trip's own time.
Free to build and try with up to 3 guests.
Tips for a group itinerary guests will actually use
- One item per row. "Breakfast" and "Morning workshop" are two rows, not one.
- Say where to meet, not just where it is: "Meet at the front porch" beats "Hike".
- Leave gaps. Groups move slower than one person, so give meals and transfers room to run late.
- Put free time in the schedule too, so guests know it's theirs.
- Use the notes for what to bring and what to wear. That's what guests ask about most.
- Keep every time in the trip's local time, even for arrival day.
Planning the whole retreat? Read how to host a retreat: the practical checklist.